Staff should be used to receiving periodic communications from the human resources team or corporate communications team. These emails can have a simple design, with brand colors and logos accompanied by text. Users are also used to having to deal with this type of Hotmail email, for example by completing the registration of benefits.
7 Anti-Phishing Email Templates
1. Official communication Templates:
It is easy for an employee to click on the message without thinking. Except that in a phishing email, although everything may seem similar, it is not. Plus, that click would have cost your business if it had been from a real hacker.
2. Your order has been sent:
Orders are placed daily from commercial email addresses. Everything from office supplies to technology and other tangible items can be ordered on a certain day, so it’s normal to receive a follow-up email. You would expect it, and this is a good example of spear phishing. The author has adapted the message to be more convincing. Using this type of template to notify employees allows them to see how important it is to check each email because it is very easy to impersonate identity.
3. Notifications of cloud-based applications:
Most employees receive round-the-clock notifications of project management software, customer relationship management (CRM) platforms, and other cloud-based systems. Open the email and click the link to view the notification and respond. It is second nature and is not suspect. This is another sophisticated configuration of the authors. Sometimes, however, the actual system that sends the message isn’t the one your company uses, but in the haste to reply, the recipients don’t even check it.
4. Reset your password:
Typically, you should only receive a password reset email when you really request to change it. However, many phishing emails asking users to do so are successful, although they did not request it. Some may think they need to reset a password at a certain rate. Or think he forgot to ask for a restart. Another educational opportunity here for this model, reiterating to employees that this is not how passwords are reset and that they are notified whenever they receive a message like this without requesting.
5. Security updates:
This is another popular model and accounted for 86% of phishing clicks according to the State of the Phish 2018 report. It is ironic that this type of model generates so many clicks. Users think they need to click to stay safe because otherwise, their security protection will expire. It is a very convincing ploy. However, security updates aren’t sent by email, make sure your employees know about it. Use this model to let them know that only one author will send such a message.
6. Non-profit application:
Recipients may be more willing to open an email that appears to come from a non-profit or charitable organization, especially if the company is an affiliate. It wouldn’t be difficult for a cybercriminal to find out which charity because there is probably information on your company’s website. With this information, you can send an email to request a donation or request volunteers. Therefore, recipients can click without thinking twice.
The lesson here for employees is that the nonprofit would not send employees an email because the company would not provide a list of employee email addresses to third parties. Donations or volunteer requests would be filtered through a committee or human resources. In the world of phishing, authors will seize every opportunity, even posing as a charity.
7. Last reminder:
These phishing email templates are being urgently combined. Is there any action the user needs to take or a serious consequence will occur. They may fill the reader with fear, thinking that they have forgotten to do something their employer needs.
When authors use language like “last”, they want to cause anxiety to the subject to the point where they click without hesitation. While you can send many different notifications to your employees, in real communication, you probably never say “last”. The reminders you send multiple times do not include links, but rather instructions on how to act within your internal systems. Register your employees that the company’s actual emails will not use an urgent language.